Welcome to Theoros.app! We value your privacy and are devoted to safeguarding your information. Below you’ll find a privacy policy crafted specifically for Theoros.app—an online, AI-powered PDF collaboration platform. By using our services, you agree to the practices described here.
Scope
This Privacy Policy applies to all users and visitors accessing Theoros.app, regardless of location or language.
Information We Collect
Personal Information
- Name, email address, profile photo, organization details, or any information you voluntarily provide.
Log Data
- IP address, browser type, device info, pages visited, time and date of access, and general usage patterns.
Cookies
- We use cookies to personalize and enhance your experience, remember preferences, and analyze site usage. You can manage cookies via browser settings; disabling them may affect some features.
Cookie Policy
- Essential Cookies: Needed for site functionality, navigation, and secure logins.
- Analytical Cookies: Help us understand usage trends to improve our site.
- Marketing Cookies: Support relevant promotions.
- Third-Party Cookies: Set by analytics and advertising partners; governed by those parties’ privacy policies.
Browser Extensions Data and Consent
- Data Collected: Extensions for Chrome, Firefox, Edge, and Opera may access data about active PDFs/images in browser tabs (e.g., URLs, file names) to enable previews, AI summarization, and sharing.
- User Consent: Permission is requested during installation, and can be managed in extension settings.
- Data Sharing: Data from extensions is used only for functionality and never shared with third parties.
Google Account & Cloud Storage
- Profile Information: Name, email, and profile picture as authorized.
- Drive Data: Only files/metadata essential for app features.
- Security: All access is with your explicit consent, and can be revoked anytime.
How We Use Your Information
- Service Delivery: Enable collaboration, document editing, and AI features (such as real-time summary); provide customer support.
- Service Improvement: Analyze anonymous usage data to upgrade functionality.
- Communication: Send technical updates and, if you opt-in, newsletters and marketing. Unsubscribe links are always provided.
- Legal Compliance: Fulfill legal requirements or respond to lawful requests.
- AI Features: Inputs to AI tools are processed in real time and not retained for training except with your explicit opt-in.
Data Retention
- Files and personal data are stored only as long as required for active functionality.
- User profiles are deleted on account termination or upon request.
- AI queries are processed in memory and not logged unless you choose to save them.
Disclosure of Your Information
- Service Providers: Trusted vendors may access data only to provide services on our behalf and under strict confidentiality terms.
- Legal Requirements: When demanded by law.
- Explicit Consent: For example, when you share a document with collaborators.
- No Sale of Data: We never sell your personal data.
Third-Party Services
- Google Analytics: For site traffic and usage analysis.
- Google Ads: Provides relevant ads, subject to Google’s own privacy policy.
- Limited Use Disclosure: All Google API data is handled per Google API Services User Data Policy and Limited Use requirements.
Security
- Encryption: Both in transit and at rest.
- Access Controls: Only authorized personnel can access your personal data.
- Regular Audits: Periodic security checks are conducted.
- Automatic File Deletion: Uploaded files are deleted from our servers within one hour of processing.
- No Guarantee: While we use industry-standard safeguards, no system is 100% secure.
Children’s Privacy
- No intentional collection of data from children under 13. If you believe a child has provided personal data without consent, contact us to remove it.
GDPR Compliance (EU Users)
You have the right to:
- Access your personal data
- Rectify inaccuracies
- Erase information (“Right to be Forgotten”)
- Restrict or object to processing
- Port your data elsewhere
Contact us at privacy@theoros.app to exercise these rights.
Changes to the Privacy Policy
Any updates will be posted here, with the “Last Updated” date revised. Please review regularly for the latest information.
Contact
Questions? Reach us at privacy@theoros.app or via our contact page.
Last Updated: July 18, 2025
For all compliance obligations, including GDPR and other local regulations, consult a qualified data privacy professional before deployment.